Senior Business Coordinator

Company: ICONMA
Location: Calipatria
Posted on: March 19, 2023

Job Description:

The senior business coordinator manages, maintains, and analyzes key performance data for Client Renewables energy organization. Responsibilities include independently analyzing information requests, analyzing trends, and creating highly system-generated reports as well as provides administrative support to Client Renewables staff. The position involves contact with the public, government agencies, management, and co-workers.

Provides Support to the Following Positions

GM, Geothermal Development Geothermal development project leads.

Manages, maintains, and analyzes key performance data and staffing level reporting for CLIENT Renewables geothermal development organization.

This includes, but is not limited to, the development of key confidential spreadsheet analyses and power point presentations for multiple uses including executive presentation materials. (35%)

Performs high-level administrative functions (verbal and written) which includes coordinating the timely completion of weekly and monthly reports, time entry queries, code-block validations for processing check disbursements and expense reports; independently analyzing complex information requests, drafting correspondence, analyzing complex trends, and creating system-generated reports; enhancing project organization. (30%)

General routine administrative duties will be more heavily weighted during transitions, such as following permitting approval, office relocation/expansion, and staff hiring.

Duties may include processing invoices and routing for approval; ordering and stocking office equipment and supplies, coordinating schedules, managing calendars, and meeting arrangements, organizing daily work and projects, preparing expense reports, and other duties as assigned. (20%)

Gathers information to produce and maintain spreadsheets for the multiple work functions as required; maintains project team file structure. (10%)

Perform word processing for agreements, letters, and memos; maintain lists and reference information and organizational charts. (5-10%)

Perform additional responsibilities as requested or assigned. (0-5%)

Performance Expectations (Key Success Factors):

Perform responsibilities as directed within determined times and with a high degree of accuracy and organization.

Maintain sensitive and confidential information regarding corporate information and personnel-related information.

Coordinate and organize multiple tasks to meet targeted time frames.

Establish and maintain effective work relationships within the project team, including consultants, and the company.

Use working relationships to ensure project management staff and project leads provide timely deliverables.

Maintain the professional competence, knowledge, and skills necessary to effectively complete responsibilities; enhance job knowledge and abilities by taking personal responsibility for professional development and training.

Attend work on a regular basis and support the company's employee policies and procedures, including workplace safety rules.

Ensures all compliance aspects of position are known and followed; understands and complies with all policies, codes, and regulations applicable to position and company.

Keywords: ICONMA, Indio , Senior Business Coordinator, Other , Calipatria, California